Not everyone can effectively use his powers and realize the abilities inherent in him. How effectively and productively do you use your opportunities?
Suppose a colleague came not just to chat, but to discuss a project. But you are too busy right now to talk - especially if the conversation gets out of control and starts repeating what has already been said. As soon as possible, announce the time frame for which you are ready to interrupt.
Example: "I'm going to a meeting in 10 minutes" or "I have to call a client in 5 minutes."
Save thought fuel
There are several ways to save thought fuel. If before that you have learned how to use this or that time management system or just learned how to monitor your productivity, then many points are familiar to you.
Sometimes you can't do anything to bring the situation under control. By the way, this can often be understood in advance: a colleague is relaxed, speaks slowly, does not touch on important topics - it seems that he has little work today and a hell of a lot of time. If the topics of weather, news, and gossip come up, you can politely “round off” the conversation without offending the person. Right in the middle of a sentence, try to interrupt yourself: stop suddenly, say that you don’t have much time, and go back to your business.
Example: “Yes, mid-December, but only yesterday it was May. By the way, my family and I also went on vacation... Oh! I'm sorry, the report I'm working on is due in an hour. I need to get back to him. It was great to chat with you. We'll continue tomorrow?".
And here is an exercise from Eric Larssen to help you focus: “I once saw a movie that had a fight scene. I was very impressed by the ninja who pretended to be dead during the fight. The enemy leaned over him, found no pulse and thought he was dead - but of course they were wrong! The next moment, the ninja jumped up and overpowered the enemy.
A person who is present in the present knows how to calm himself. Since then, I began to learn to control my pulse: I took deep breaths and then slowly exhaled. So I plunged into a state of inner peace, no matter what the morning was like and what would happen today - a rowing regatta, an exam, or an ordinary school day.
I still do this exercise and call it the Ninja Pulse. Want to catch your Ninja Pulse? close your eyes and count to yourself: 1, 2, 3, 4, 5, 6... 31, 32, 33, 34, 35, 36. At the moment of the deepest and slowest breathing, you are the Ninja.
Here is another useful technique from Eric: “Recently my colleagues and I had a class in Oslo and suggested an exercise. We asked: “What do you consider the most important thing in life? List 16 things." What is the most important thing in your life? This is a serious question, but we rarely ask ourselves it. Do this exercise now.
At first, the listeners were dumbfounded: they thought that 16 points was a lot. But as soon as they started writing, they remembered a lot: love, friends, family, children, good health, achievements, art, awareness.
After that, we asked everyone to cross off 5 points - the least important of 16. Then - 3 more points. Then 4 more. And 1 more. Finally, only 3 items remained in each list. That was hard.
Coming up and writing down the 3 most important things is not at all the same as crossing out 13 and leaving only 3. The exercise is not easy, because you deliberately cross out the important for yourself. But it raises your awareness."
If your brain is constantly bombarded with a variety of notifications, then with each hit you have less and less strength to resist them.
On a work computer, only notifications from the calendar about an appointment are allowed, and on a smartphone, only notifications from the phone and, say, SMS, and then only if the SMS mainly comes from your bank and informs you about card purchases. Any other events can wait.
Follow the Minute Rule
When a task is easy, follow the 'Rule of the Minute': if it takes a couple of minutes, don't put it in your diary - do it right away. Why delay and multiply things? It's better to quickly figure it out and move on. And if the project is large-scale, it will most likely be pointless to quit work and move on to it - you still won’t have time. And as a result, do not finish current affairs and miss new deadlines. Find out the time frame and, based on this, prioritize. Example: "Please specify the latest time when the task should be completed."
The art of refusal
Remember, the inability to say “no” is, so to speak, an occupational disease of kind and conscientious people. She is able to drive you into the position of an eternally overloaded and overworked person. Learn to politely refuse people their requests.
In order to politely refuse, one should say something like this: “I would gladly fulfill your request if I had time, but, unfortunately, the situation is such that I cannot do the work of sufficient quality and fast".
Convince yourself that the answer "no" is correct, good and appropriate. Realize that by saying the word "no" you are showing a courtesy. You warn that right now you are not the person who can best solve the problem. Management will only benefit if they know about this, and will not experience anything for you but gratitude.
This exercise is easy to learn and repeat for anyone. It, like any breathing exercise, is important for achieving awareness, happiness, harmony with yourself and the world around you:
Inhaling, concentrate on inhaling and say to yourself: “Inhaling, I know what I am breathing in.” As you exhale, focus on the exhalation and say, "Breathing out, I know I'm breathing out."
This exercise will clear your mind and soul of negativity, your anger will go away, you will become a more conscious person. An additional effect will be a clearer concentration on one thing - what you always do at one moment without losing the connection of words, actions and thoughts, as is often the case with a modern person.
Simplify your to-do list
Planning and making a to-do list is one of the main time management tools. But they do not help everyone, as notes turn into a chaotic stream of thoughts on paper. One way to increase productivity is to choose the three most important and achievable goals for the current day. Tension will subside, and you will experience a burst of energy as you cross off points.
Another effective strategy is to alternate between exciting activities and boring duties. If doing monotonous tasks for a long time robs you of all enthusiasm, plan to do more active work next. You should have two lists: one for work and one for home.
“To talk” list
If you have a circle of people with whom you communicate quite often, and you regularly have questions for them, then in this case you can use the economy of scale technique:
You set up with a person (with one or separately) periodic meetings with an open agenda.When you have a question for a person, you don't ask it right away, you put the question on a "To Talk" list created specifically for that person. You start a periodic meeting with a review of the results of the actions taken since the previous meeting. In the meeting, you discuss the items on the “To Talk” list one by one, noting the decisions made and the planned next steps for each issue.